What this looks like:
Plans, executes, monitors, and controls projects from start to finish while ensuring high quality of deliverables
Manages an efficient and transparent process with identified goals, objectives, responsibilities and milestones
Coordinates available resources, stays within allocated budget, manages risks appropriately and meets target deadlines
Remains in constant communication with key stakeholders to report on progress, obtain feedback, and ensure project deliverables are on track and aligns with business goals
Gets things done by managing relationships with project stakeholders, team members, subject matter experts
Involve the right people. A project is successful when it has the right people playing the right roles in the process.
Try this: Use the DACI model to ensure you’re not leaving any important people out of the decision-making process during the project i.e., who needs to lead the project, who needs to approve steps, who needs to consult, who needs to be informed, etc.
Use pre- and post-project meetings. It’s important to get key stakeholders (and even end users) involved in the project planning and post-mortem phase to anticipate areas you may have not considered and to obtain feedback to improve the process.
Try this: Before initiating the project, hold a pre-project planning meeting to anticipate possible problems that could occur throughout the duration of the project i.e., issues with budget, resources, knowledge, timing, competing priorities, etc. Create a contingency (backup) plan in case that problem develops. The more options you have, the more prepared you’ll be throughout the project.
Try this: After project implementation, hold a post-project obtain feedback from people involved in the process and also end users. Data can be obtained by survey, focus group or even in conversations.
Try this: Publish meeting agendas at least one day in advance to allow time for team members to understand the goals and desired outcomes of the meeting, prepare updates, questions, etc.
Create milestones and adjust accordingly. Every large project should consist of several mini projects/tasks/steps to help keep the project on task and completed within the target deadline. Creating a consistent cadence will help team members anticipate expectations, stay on task, and hold each other accountable.
Try this: Create milestones for the project that clearly lays out which tasks need to be completed by a specific deadline. Track the completion of each step. If you’re behind schedule, determine the root cause of the delay and adjust the timeline if necessary. Communicate to the stakeholders of any changes.
Try this: Create an update cadence and determine how to communicate updates during each milestone e.g., send email updates on a weekly basis of project progress, hold a bi-weekly meeting to update on project progress and celebrate successes, etc.
Leverage project management tools. There are different tools, charts and programs you can use to visualize and better manage the project cycle.
Try this: Apply different types of charts in your project plan and presentations to help visual, organize and analyze project timing, cause and effect, process/workflow, etc., for your stakeholders.
Resources for more inspiration
FYI For Your Improvement by Michael Lombardo & Robert Eichinger - Chapter 35: Managing and Measuring Work
FYI For Your Improvement by Michael Lombardo & Robert Eichinger - Chapter 47: Planning
FYI For Your Improvement by Michael Lombardo & Robert Eichinger - Chapter 53: Drive for Results
Project Management for Humans: Helping People Get Things Done by Brett Harned
Strategic Project Management Made Simple
ProofHub: 11 Project Management Apps For Business in 2019 by ProofHub
Medium - Project Management Methods, Methodologies and Frameworks - A Guide for Beginners by Alexandra Cote
Slide Team: 9 Common Project Management Charts For Your Presentation by Kirti Saini
Stream Time: 10 Steps for Successful Project Management by Tiny Aaron
The Digital Project Manager: 7 Essential Project Management Skills for 2019 by Ben Aston
Trello - The Beginner’s Guide to Scrum and Agile Project Management by Andrew Littlefield
Wrike Blog: 48 Experts Share Their #1 Tip For New Project Managers by Ashley Coolman
5 Minute Project Management Podcasts with Ricardo Vargas
People and Projects Podcast with Andy Kaufman
The Digital Project Management Podcast with Ben Aston
The Lazy Project Manager with Peter Taylor
TED Talk: 3 Ways to Plan for the (Very) Long Term by Ari Wallach (13m 43s)
TED Talk: 5 Ways to Lead in an Era of Constant Change by Jim Hemerling (13m 22s)
TED Talk: Getting in Control and Creating Space by David Allen (17m 48s)
TED Talk: How to Stay Calm When You Know You’ll be Stressed by Daniel Levitin (12m 21s)
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